Each organisation is unique and has their own reasons for change. A well-executed workplace strategy addresses the physical workplace, behaviour and technology and outlines the best solution to improve organisational culture, cost efficiency and innovation.

So, why should your organisation consider a workplace strategy? Here we will discuss what drives workplaces to change and the key benefits of transitioning to a new way of working.

Why do workplaces change?

Workplace as a concept is constantly evolving. We have seen the shift from the hierarchical office and cubicle model from the 1980s through to modern ways of working empowering employees to work dynamically with choice of a variety of work-settings. Technology has played a major role in driving workplace shifts, with advances enabling us to work away from our desks in spaces design to support specific work activities, styles and preferences. Global events also have a significant impact on workplace. The COVID-19 pandemic has forced organisations to look at how they are operating and to make changes that will define the next phase of workplace, focusing on individual choice to balance professional and personal priorities.

What are the benefits of moving to a new way of working?

There are many benefits to implementing a workplace strategy. Here are five:

ORGANISATIONAL FLEXIBILITY

Moving to a shared working environment (occupancy model) allows organisations to manage headcount growth within their existing footprint, realising real estate cost savings. This is particularly relevant now, as many employees are working remotely for a proportion of the work week and the number of people in the office at any one time is no longer certain.

Another reason organisations may experience fluctuating headcount is projects. Presynct’s workplace strategy will ensure the occupancy model you operate on can accommodate project teams and contractors without minimal disruption or no churn costs.

Presynct’s workplace strategy reviews and assesses current technology to inform the recommended technology solution that enables employees to work flexibly both in the workplace and when working remotely.

DRIVE BUSINESS STRATEGY

Workplace is a catalyst for cultural change. Engaging a workplace strategy consultant can ensure your workplace is aligned with your organisations vision and values. A workplace strategy may focus on increasing collaboration, breaking down silos, attracting talent or all of the above. To successfully transition to a new way of working, the strategy must understand your people and align with your organisational goals.

As new generations enter the workforce, we continue to see a shift in workstyles and values. Expectations of workplace standards are higher than ever and graduates are looking beyond the role description to see which companies will empower them with flexibility, choice and a workplace that enables connection, fosters learning and encourages innovation.

REDUCE COSTS

Reducing expenses is one of the main reasons an organisation may seek to move to a new way of working. Working on a shared occupancy model, uplifting technology and empowering employees with flexibility and choice can allow organisations to reduce real estate, operating and churn costs and any costs associated with a high turnover workforce.

EMPLOYEE WELLBEING

One of the drivers for completing a workplace strategy project is to improve employee wellbeing. By introducing a variety of spaces into the physical workspace, defining etiquette and protocols that align with the organisational values, and enabling flexibility and choice we can influence positive change.

Some ways organisations can change the physical space to improve employee experience include:

• Access to ergonomic settings
• Connection to nature through natural light and biophilia
• A diverse range of settings that support different workstyles and preferences
• Well-appointed break-out spaces
• Spaces that encourage movement such as exercise / yoga rooms
• Spaces that support inclusion such as carer’s rooms, contemplation rooms and all-gender bathrooms.

Organisations with a focus on employee wellbeing are better positioned to attract and retain talent.

SUSTAINABILITY

By taking the time to understand how an organisation’s people work best we can drastically reduce inefficiencies. A common aspect of moving to a new way of working is employing paper-lite practices, therefore reducing waste. Having the flexibility to accommodate varying headcounts within a set area can also reduce your overall footprint. Considerations around energy efficiency of technology and lighting can also be made when designing the future workspace.

How can Presynct help you define your workplace strategy?

Now more than ever it is essential for workplaces to be flexible. Through detailed investigation and engagement, Presynct will develop a tailored workplace strategy that enhances your organisation’s culture, reduces your costs and empowers your people.

We recognise that every organisation is different. Modern workplace concepts are not one size fits all. Effective workplace strategies align with organisational values and cultural aspirations. Presynct offers an evidence-based, data-driven approach to workplace that supports your people and your vision for the organisation. Read more about Presynct’s tried and tested strategy process.

Ready to discuss transforming your workplace? We’d love to hear from you.

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